This template provides a groupware solution that enables teams to create, organize, and share information quickly and easily. It includes Group Calendar, Resources, and Whereabouts, Circulation, Phone-Call Memo, the Document Library and the other basic lists.
Resource list
Use the Resources list to document shared assets, such as cameras and vehicles. Users can reserve and track listed resources in Group Calendar.
Columns | Type | Used in | Used for |
Description | Multiple lines of text | Resource, Resource Group | Description of resource |
Name | Single lines of text | Resource, Resource Group | Name of the resource |
Resources | Resources | Resource, Resource Group | List of resource |
Created By | Person or Group | | |
Modified By | Person or Group | | |
Whereabouts
Use this list to quickly and easily track the location of individuals throughout the day.
Columns | Type | Used in | Used for |
Comment | Multiple lines of text | Users | Comment about whereabouts. |
Contact information | Contact Information | Users | Contact information within the time between Time in and time out. |
Direct to Offsite | Yes/No | Users | Go to off-site directly from home |
Home from Offsite | Yes/No | Users | Go home directly from off-site |
Locations | Whereabouts | Users | Location of individual while is in off site. |
Name | Person/Group | Users | Name of individual |
Time in | Date and Time | Users | Start time of whereabouts |
Time Out | Date and Time | Users | End time of whereabouts |
Created By | Person or Group | | |
Modified By | Person or Group | | |
Group Calendar
Use the Calendar list to keep informed of upcoming meetings, deadlines, and other important events.
Columns | Type | Used in | Used for |
Attendees | Person or Group | Schedule and Reservations | List of attendee of event |
Category | Choice | Schedule and Reservations, Reservations, Event | Type/Category of event. |
Check Double Booking | Check Double Booking | Schedule and Reservations, Reservations | Check whether attendees are busy at the specified time |
Description | Multiple Lines of text | Schedule and Reservations, Reservations, Event | Description of event |
End Time | Date and Time | Schedule and Reservations, Reservations, Event | End time of Event |
Free/Busy | Free/Busy | Schedule and Reservations, Reservations, Event | Visual representation of free/Busy of attendees |
Location | Single line of text | Schedule and Reservations, Reservations, Event | Location of event |
Resources | Resources | Schedule and Reservations, Reservations, Event | Allocated list of resources |
Start Time | Date and Time | Schedule and Reservations, Reservations, Event | Start Time of Event |
Title | Single line of text | Schedule and Reservations, Reservations, Event | Event Title |
Created By | Person or Group | | |
Modified By | Person or Group | | |
Phone Call Memo
Use this list to share the incoming phone call information.
Columns | Type | Used in | Used for |
Call Back | Yes/No | Phone Call Memo | Is call back true else false |
Call Back Number | Single Line of text | Phone Call Memo | If call back then call back number |
Call From | Single Line of text | Phone Call Memo | Name of source of call |
Comments | Multiple line of text | Phone Call Memo | Comments about message |
Confidential | Yes/No | Phone Call Memo | Is yes, Only the recipients of this memo can view its contents. |
Date/Time | Date and Time | Phone Call Memo | Calling time |
Message | Multiple lines of text | Phone Call Memo | Call message |
Recipients | Person or Group | Phone Call Memo | List of recipient |
Recipients | Call To | Phone Call Memo | Call back recipients |
Resolved | Yes/No | Phone Call Memo | If resolved true else false |
Resolved By | Person or Group | Phone Call Memo | Resolver of issue |
Resolved Date | Date/Time | Phone Call Memo | Resolved date of issue |
Created By | Person or Group | | |
Modified By | Person or Group | | |
Circulation list
Use this list to inform team members and request confirmation stamps.
Columns | Type | Used in | Used for |
Allow Editing | Yes/No | Circulation | Allow to edit or not |
Body | Multiple lines of text | Circulation, Official Notice | Content |
Comments | Multiple lines of text | Circulation | Commenting about circulation |
Confidential | Yes/No | Circulation, Official Notice | if yes, |
Confirmations | Confirmation | Circulation, Official Notice | List of confirmation from recipients |
Due Date | Date and Time | Circulation, Official Notice | Due date to confirm the circulation. |
Recipients | Sent To | Circulation, Official Notice | List of recipients |
Title | Single lines of text | Circulation, Official Notice | Title of circulation |
Created By | Person or Group | | |
Modified By | Person or Group | | |